Overview This Privacy Policy explains how VWEC (Volkswagen Enthusiasts of Colorado) and the Primitive Soul VW Rendezvous collect, use, store, and protect your information when you visit carshows.govwec.org, submit registrations, upload media, or participate in VWEC‑hosted events.

Information We Collect We collect information that you voluntarily provide through:

• Registration forms

• Vendor and sponsor submissions

• Contact forms

• Media uploads

• Email communications

This may include your name, email address, mailing address, vehicle information, vendor/sponsor details, and any files or images you upload.

We also automatically collect basic technical data such as:

• IP address

• Browser type

• Device information

• Pages visited

• Form submission timestamps

This helps us maintain site security, prevent spam, and improve user experience.

Comments If comments are enabled and you leave a comment, we collect the data shown in the comment form, your IP address, and browser user agent to help with spam detection.

An anonymized hash of your email may be sent to the Gravatar service to check if you use it. Their policy is available at automattic.com/privacy.

Media Uploads If you upload images, avoid including embedded location data (EXIF GPS). Visitors may download and extract location data from images posted on the site.

Cookies We use cookies to improve your experience. Cookies may be set when you:

• Leave a comment

• Log in

• Adjust display settings

• Submit forms

These cookies help remember your preferences and keep your session active. Login cookies last up to two weeks if “Remember Me” is selected.

Embedded Content Pages may include embedded content such as videos, images, or posts from other websites. Embedded content behaves as if you visited the external site directly and may collect data or use tracking tools according to their own policies.

How We Use Your Information Your information is used to:

• Process registrations

• Prepare event materials (postcards, vehicle numbers, vendor maps)

• Communicate event updates

• Verify sponsor and vendor details

• Respond to inquiries

• Maintain site security

• Improve event operations

We do not sell or share your information with third parties for marketing.

Who We Share Your Data With We only share data when necessary to operate the event or website, including:

• Payment processors

• Spam detection services

• Email delivery systems

• Insurance or venue partners when required for event compliance

If you request a password reset, your IP address will appear in the reset email.

Data Retention We retain registration and vendor/sponsor data as part of event records. Comments and their metadata are stored indefinitely unless removed. User accounts (if any) may be edited or deleted by the user or site administrators.

Your Rights You may request:

• An exported file of the personal data we hold

• Correction of inaccurate information

• Deletion of your personal data

This excludes data required for legal, administrative, or security purposes.

To make a request, email carshows@govwec.org.

Where Your Data Is Sent Visitor comments may be checked through automated spam detection services. Registration data may be processed through secure third‑party systems used for event operations.

Contact Us For questions about this Privacy Policy, email carshows@govwec.org.